Cook County Notary Services

I-9 Verification Process

The purpose of the I-9 verification process is to confirm that individuals who are hired to work in the United States are authorized to do so. This verification is required by federal law and is done by completing an I-9 form, which requires the individual to provide documentation to prove their identity and employment eligibility. The employer or notary acting as the authorized agent must examine the documents presented by the employee and verify that they appear to be genuine and relate to the individual presenting them. By completing the I-9 process, employers can avoid penalties and legal liabilities for hiring unauthorized workers.

Acceptable Identification

The I-9 verification process requires individuals to present documentation to prove their identity and employment eligibility. The types of acceptable identification documents fall into three categories:

  1. List A documents, which establish both identity and employment eligibility. Examples include a U.S. passport, a Permanent Resident Card, or an Employment Authorization Document (EAD).

  2. List B documents, which establish identity only. Examples include a driver's license, a state-issued ID card, or a school ID card.

  3. List C documents, which establish employment eligibility only. Examples include a Social Security card, a birth certificate, or a Certification of Birth Abroad.

Individuals must provide either one List A document or one List B document and one List C document. The employer must examine the documents presented by the employee and verify that they appear to be genuine and relate to the individual presenting them. It is important to note that the documentation must be unexpired and original, not photocopies or scanned images.

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DISCLAIMER

"I AM NOT AN ATTORNEY LICENSED TO PRACTICE LAW IN ILLINOIS. I AM NOT ALLOWED TO DRAFT LEGAL DOCUMENTS OR RECORDS, NOR MAY I GIVE LEGAL ADVICE ON ANY MATTER, INCLUDING, BUT NOT LIMITED TO, MATTERS OF IMMIGRATION, OR ACCEPT OR CHARGE FEES FOR THE PERFORMANCE OF THOSE ACTIVITIES."